Learn About Our Top 5 Recommendations for an Efficient Project Management

Project management is one of the most important aspects to be taken care of in any translation agency (and any other kind of company). At Tecnitranslations we specialize in developing extensive and complex projects comprising a number of different communication solutions, such as those involving copywriting + translation + dubbing.

 

Today, Eduardo – our Project Manager – will elaborate on 5 key points to ensure a successful project management that will allow us to achieve our timeliness and quality values during each project delivered.

 

1. Aligning the cost + time + quality factors: These three components must be in perfect balance, as they are equally important and dependent to each other. In order to achieve this balance, we should always have in mind the benefit-cost ratio, both when offering a specific product or service to a client or when it comes to receiving it. For instance, as vendors, we must make sure that we are providing compelling and competitive turnaround times, excellence levels and prices in terms of the market and competitors. For example, if we wish to charge high prices, we must strive to be the best and most timely vendors. Also, it does not matter finishing any given project on time if it has errors or delivering it with the highest quality standards, but late.

 

1. Assigning priorities: One of the most important skills in a professional setting consists in learning the difference between what is important and what is urgent. Sometimes we have a large list of tasks and all of them are important, but there will always be some of them that are more urgent than the rest. This is why it would be necessary to adopt a strategic approach in terms of the turnaround time and complexity of each project.

 

1. Selecting the best talent: Learning to delegate parts of a project’s work to the most suitable persons is another skill considered essential for every leader. Identifying the talent in other people and assigning them with those tasks in which they may perform best is a talent per se. Sometimes, professionals with little experience make the mistake of believing that they must take care of everything themselves in order to ensure that all is effectively executed, but as the workload increases, they tend to collapse because of their inability to identify the talent in others and delegate appropriately.

 

1. Setting a timetable: Being organized is key from the very beginning. Trying to remember all steps to be followed and just “put out fires” all the time is a trap we can easily fall into and may cause more trouble. This is why it is important to set a timetable with milestones from the very beginning to secure the project execution within the timeframes offered to the client. Some key questions we may ask ourselves include: What are the steps to be followed in order to achieve these goals? What are the different project stages and how long it would take us to complete each and every one of them? What would cause delays and how can we prevent them?

 

1. Follow-up meetings: As soon as we have delegated the relevant tasks, it is necessary to hold regular meetings to check the progress with the team. This would allow us to verify if all steps and timeframes established in the timetable are being followed, that all team members are clear about what they are doing and thus to maintain a preventative quality-control check throughout the process to ensure mutual support.

 

We hope that these tips are useful to manage your projects. They might help you get around many mistakes and setbacks. Do not forget to share with us if you have other tips based on your own experience.

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